Terms and Conditions

1. Acceptance of Terms

By creating an account and using Scribez, you agree to these terms. If you don't agree, please don't use our service.

2. Description of Service

Scribez helps students and learners by providing:

• Audio Transcription: Upload MP3, WAV, or other audio files to get AI-generated transcripts
• Smart Notes: Transform transcripts into organized notes, outlines, and study guides
• Flashcards: Automatically generate flashcards from your content for studying
• AI Chat: Ask questions about your course content and get intelligent responses
• Course Organization: Keep your study materials organized by subject
• Multiple Formats: Also supports PDF uploads and direct text input

3. User Accounts

Creating Your Account

• Username: Choose a unique username for your account
• Email (Optional): Provide an email if you want account recovery options
• Google Sign-In: You can also create an account using Google authentication
• Security: Keep your login credentials secure and don't share your account

Your Responsibilities

• Use your account only for legitimate educational purposes
• Don't create multiple accounts
• Report any security issues to us promptly
• Be respectful in any content you upload or share

4. Acceptable Use Policy

What You Can Do

• Upload Your Content: Audio recordings of your own lectures, meetings, or study sessions
• Educational Use: Transform content into notes, flashcards, and study guides for learning
• Personal Organization: Create courses and organize your study materials
• AI Assistance: Use our AI chat to ask questions about your uploaded content
• File Management: Upload, download, and organize your files within reasonable limits

What's Not Allowed

• Copyrighted Content: Don't upload content you don't have rights to (like copyrighted textbooks or movies)
• Abusive Behavior: No harassment, spam, or inappropriate content
• System Abuse: Don't attempt to overwhelm our servers or bypass usage limits
• Commercial Use: Don't resell or redistribute our AI-generated content without permission
• Account Sharing: Your account is for your personal use only

5. Content and Intellectual Property

Your Content Ownership

• You Own Your Files: Audio recordings, PDFs, and text you upload remain yours
• Processing Permission: By uploading, you allow us to transcribe and analyze your content to provide AI services
• Generated Content: AI-generated notes, flashcards, and summaries based on your content are yours to use
• Your Responsibility: Only upload content you have the right to use

Our Platform

• Scribez Service: The platform, software, and AI features are our intellectual property
• Fair Use: You can use our service for educational purposes but can't copy or redistribute our technology
• Brand Protection: Scribez name, logo, and branding are protected trademarks

6. Payment and Subscriptions

Free Access

• Core Features: Basic transcription, note-taking, and AI chat are available for free
• Usage Limits: Monthly transcription limits to ensure fair access for all users
• File Limits: Maximum file sizes (50MB for audio, 25MB for PDFs) and storage quotas (500MB per user)

Subscription Plans

• Enhanced Limits: Higher monthly transcription allowances and storage
• Priority Features: Faster processing and premium AI capabilities
• Billing: Plans are billed monthly or annually through secure payment processors

7. Privacy and Data Protection

Your privacy matters to us. See our Privacy Policy for complete details.

Key Points

• AI Processing: Your content is sent to OpenAI's API for transcription and chat responses
• Local Storage: Your files are stored securely on our servers, isolated by user account
• No Data Mining: We don't analyze your content for advertising or sell your data
• Your Control: Delete your content or account anytime - when it's gone, it's gone

8. Service Reliability

Our Commitment

We work hard to keep Scribez running smoothly, but like any online service, there may occasionally be:

• Temporary Outages: Brief interruptions for maintenance or technical issues
• AI Service Dependencies: Our transcription relies on OpenAI's API availability
• File Processing Delays: Large files may take time to process

Getting Help

• Contact Us: Reach out via support@scribezai.com for assistance
• Feedback: Use our feedback feature to report issues or suggest improvements

9. Important Disclaimers

AI Content Accuracy

Educational Tool Only

• Study Aid: Scribez is designed to help with learning and organization, not replace critical thinking
• No Guarantees: We can't guarantee the accuracy of AI-generated content
• Your Responsibility: Double-check important facts, especially for exams or professional use
• Backup Important Content: Keep copies of critical files outside of Scribez

Service Limitations

• We provide the service "as is" and do our best to keep it running well
• We're not liable for issues beyond our reasonable control
• For a free service, our liability is limited to fixing problems when possible

10. Updates to These Terms

As Scribez evolves, we may need to update these terms. When we make significant changes, we'll post the updated terms on our website.

11. Questions? Contact Us

If you have questions about these terms or need help with Scribez, we're here to help:

Thank you for using Scribez to enhance your learning!